These days’ smart phone capabilities seem endless. Whilst making calls is the primary function, now you can surf the internet, take photos, record videos, download entire libraries of information and navigate your way around the world with Google Maps! With apps galore we are just waiting for the next amazing function.

Mobile phones can also however cause accidents, be a source of immense irritation and have a detrimental effect on interpersonal communication. So often now if a mobile phone bleats its owner will bow to its beck and call. How many times when you are with someone do you feel marginalised by their technological gadgets? You may, if you are really lucky get an “Oh sorry do you mind if I just take this call?” More often than not your sentence will be left in midair as something more interesting for your companion comes along.

Wouldn’t it be great if every mobile phone came along with a little book of mobile manners that everyone adhered to!

Well here is a list of tips that will help you to manage your mobile and set the example for others to embrace too.

A quick guide to for mobile manners

• Do make the person you are with feel more important than your mobile phone. Be present when you are with people. Switch your phone to silent, or better still, turn it off, and put it away.
• Be mindful about not developing a dependency on constant communication. It simply is not healthy. Do you really need to have your phone with you all the time?
• Take off your earpiece when you are not on the phone. This will stop you from looking like an extra on Star Trek. Plus, who wants to talk to someone who is so obviously on call alert.
• You don’t need to speak louder into your mobile than any other phone you use. These gadgets have incredibly sensitive microphones. Honestly!

• Answer your phone as soon as it goes off. Not everyone wants to listen to a mobile phone ringing for ages, even if your latest ring tone sounds ‘cool’ to you.
• Be aware that people around you are listening if you answer your phone in public. Not everyone wants to hear what you are saying to someone else and could find it offensive, embarrassing or just plain boring.
• Absolutely under no circumstances use your mobile phone when you are driving. Let’s face it, some people have a problem mastering vehicles and phones individually, let alone trying to multitask the two together. This is a recipe for disaster.
• The ultimate display of etiquette has to be not using your mobile phone in the loo. Need I say more!

The post The little book of manners for every smart phone user appeared first on Complete Wellbeing.

Imagine if time was a bank account and, each morning, you were credited with 86,400 seconds. Further imagine that if by the end of that day you hadn’t spent any of the credits, they would instantly be deducted from your account. What would you do? My guess is that you would make every effort to spend them as best as you can. It’s amazing, isn’t it, how much we take time for granted and then regret the moments we lose or waste?

In transport economics, the value of time is the opportunity cost of the time that a traveler spends on their journey. In essence, this makes it the amount that a traveler would be willing to pay in order to save time, or the amount they would accept as compensation for lost time. The value of time varies considerably from person to person and depends upon the purpose of the journey, but can generally be divided into two sets of valuations: working time and non-working time. I guess that sums up life very well, and it is important that we make a balanced investment into both work as well as play time.

From Managing to Prioritizing

One of the biggest challenges that people face is personal time management and the ability to prioritize. Let’s face it: we all have our own quirky little habits that we have adopted and have been guilty of putting ourselves and other people under unnecessary pressure by just not being as well organized as we could be. This can have a big effect on our stress levels too. The more efficiently we manage our time, the better we will feel generally.

It is also important to respect other people’s time and, if our own lack of personal organization or timekeeping disrupts others, then it is important that we take responsibility and do something about it.

Also, it is worth considering that, no matter how organized we may be, there are always only 24 hours in a day. Time doesn’t change. All we can actually manage is ourselves and what we do with the time that we have. Many of us are prey to time-wasters who steal time that we could be using much more productively. It is so easy to go off-track or become distracted by something that is so much more interesting than the task in hand.

Redefining Time Management

It is important to remember that the focus of time management is changing your behavior, not changing time. Here are a few tips of how you can do that:

Review time

Have you ever stopped and really analyzed how you spend your time? For 14 days, record how you spend your 86,400 seconds. Keeping a log will help you detect self-defeating habits, which you can then begin to change.

Eliminate personal time-wasters

Once you know how you are spending your time, you will easily begin to see how you waste time. Often, it will be things that you can easily change. Here, being honest with yourself helps.

Related » What’s Your Plan B? Being Productive When Things Go Awry

Create a system

It’s amazing how so many people don’t have a good system in place and work rather randomly, reacting to whatever comes along. It is a far better approach to be proactive and have more control over your day. Making a priority plan will help you to stay focused. Learning how to manage emails is immensely important. One system I use is that when I have an email in my inbox, I deal with it straight away rather than open it and go back to it later. I either action it, delete it or file it.

Related  4 Productivity Hacks That Actually Work

Avoid procrastination

Procrastination is the ultimate thief of time. It is tempting to put off what you don’t like doing to another time or even another day or week—but it’s not at all helpful. One of the best pieces of advice that I have had is to do what you least like doing first. Get it over and done with and I guarantee you will feel lighter and more motivated. There is nothing worse than having something hanging over you. It slows you down and makes you feel heavy.

Avoid the “Superhero Syndrome”

Some people are their own worst enemy because they want to portray the image of someone who is infallible and capable of taking the world on their shoulders as a cartoon superhero might! However, we are not superheroes; we are fallible humans, and there really is only so much that we can do. Learning to negotiate, and on occasions even saying no, is not only necessary but also essential. It takes the pressure away, and you are less likely to let people down and stress yourself out!

Related » The Great Gift of a Positive No

Be tidy

The tidier and the more minimalist you are, the easier it will be to find things. This saves lots of time. It is also good for your mind because it will help you to focus and feel more in control. The people who work around you will also appreciate you being tidy as it makes their life better and easier too.

The post Time Management Is Really About Managing Our Behavior appeared first on Complete Wellbeing.

Similarly, providing constructive feedback to others strengthens your relationship with the people concerned as it helps them tap into their personal potential.

According to a study published in the Journal of Personality and Social Psychology, when faced with a challenging goal, people’s motivation to improve their productivity increases up to 60 per cent when they receive feedback on their progress. Assigning goals without giving feedback doesn’t leave much of an effect on motivation with an increase in performance of just over 25 per cent.

Do you receive feedback well?

Most of us can’t handle feedback well. We get embarrassed even when someone gives us a positive feedback [compliment]. If the feedback is negative, we see it as criticism and get upset and defensive. Actually, much depends on the way feedback is delivered. I too have been guilty of not receiving feedback in the right sense. I have felt patronised when someone has delivered feedback. However, the key skill here is to see beyond the delivery technique and focus on the quality of the message. It’s free information.

The challenge in receiving feedback with an open mind and learning from it is that we have to disregard our natural instinct to defend ourselves or our actions. Remember, as former first lady of America Eleanor Roosevelt said, “No one can make you feel inferior without your consent.”

Tips for receiving feedback the right way

Here are tips to help you accept feedback with grace.

1. Keep an open mind

It’s easy to think that people are trying to criticise us or put us down. When someone approaches you with feedback, don’t immediately put your guard up: be open to what the person has to say—you could learn something valuable.

2. Be a person in progress

We don’t know everything about ourselves and that’s where another’s viewpoint helps. They can teach us so much. If each of us works on the premise that ‘I am a person in progress and always will be’, then feedback is food for personal growth.

3. Listen carefully

When receiving feedback, really listen to the message that you are being given rather than listening to your own spin on it in your head. Sometimes we can distort important messages by not listening properly or openly to what is being said.

4. Check for understanding

If you are not clear about what someone is telling you, ask questions to clarify.

5. Set objectives

When someone gives you feedback that you feel is useful, set some clear objectives. This will help you fully capitalise on the information you receive. If you want, you can even discuss ideas and suggestions on improvement with the person who has given you the feedback.

6. Keep a record

I have found that keeping a little notebook with me to note down the feedback I receive, really helps me grow as person.

7. Seek out feedback opportunities

Some of the most successful people I have come across actively seek honest feedback when they have done something. The more feedback you experience, the better you will get at receiving it.

8. Thank the messenger

It takes effort and courage to give feedback. So, when someone has taken the time and energy to give you information that will potentially benefit you, it is good manners to thank them for it.

Giving constructive feedback

Giving feedback isn’t just a great way to help those around you perform better and achieve more, it is a way to help them to tap into their full potential and discover aspects about themselves that they weren’t even aware off. Still, some people find it challenging to give feedback and get uncomfortable giving it even when it is positive. Here are some common barriers to giving feedback:

Barriers to giving feedback

1. It is time consuming
2. Unsure about the right way of delivering feedback
3. Fear that the feedback maybe misconstrued
4. Inability to handle the person’s reaction to feedback
5. Fear of hurting other people’s feelings

I learnt several years ago that a good approach is to tell someone what they did and explain the effect it had on you. Then, if the feedback is negative, help them to explore alternative ways of doing the same thing, and if positive encourage the person to continue doing it. Also, feedback is well-received when it’s a balance of positive and negative. Sometimes at the workplace or in close relationships, we spend a lot of time focusing on what someone isn’t doing well and not enough time celebrating the things that people do well.

Further, to make sure your feedback is constructive, first ask yourself: will this feedback be useful and, can this person do anything about it? If the answer to both the questions is a yes, then go ahead and give the feedback.

Tips to giving feedback without offending

Here are some pointers that will help you give feedback without coming across as offensive.

1. Choose your timing

Being tactful and respectful when delivering feedback is crucial. True consideration of the other person’s feelings is essential if you want to get the best response and make it a positive experience for the person who is on the receiving end. Unfortunately, I have witnessed many examples of feedback being delivered at inappropriate times and having caused negative outcomes.

2. Be honest and assertive

An honest and assertive approach will create a win-win outcome. Giving feedback can be awkward and if it makes you feel as if you are walking on egg shells, it can end up sounding either passive or even aggressive. Honesty is the best policy as long as it is delivered with a positive intention.

3. Make it digestible

Although feedback is the food for progress, the person may not be able to digest it even if it’s good for her. Make sure you dilute an overly negative message with a combination of positive and constructive feedback.

4. Tune your tone

Not just your words, but the tone and pitch of your voice too have quite an effect on how your message is perceived. Maintaining a positive and upbeat tone, helps you be more assertive and confident. This makes the person receiving the feedback feel positive and confident too.

5. Maintain eye contact

Be totally present when you give feedback and help the person to feel connected to you by maintaining eye contact. However, don’t overdo it as this can come across as being aggressive.

6. Focus on the behaviour, not the person

This is important. Feedback should only be about something that a person can change. If it is about something that she cannot change, it is not constructive feedback and will just be perceived as hurtful criticism and will ruin your relationship.

7. Let it go

Once you have given your feedback, resist the need to repeat yourself. Allow the person to absorb the information and take action. If you have to ask someone to do something four times, I can promise you that the person in question has heard what you have to say and has most likely decided not to take on board the suggestions.

Sometimes people don’t immediately recognise how useful feedback can be. It may take a while for them to reassess and recognise the positive impact. Give them space.

Feedback is a wonderful tool that if used constructively, can open doors to amazing possibilities.

The post The correct way of giving and receiving feedback appeared first on Complete Wellbeing.

Work is where we get to employ most of our talents. It’s where we experience some of our greatest triumphs and failures. It’s also the basis for our standard of living. All of this means that, when work is not working for us, we become unproductive and unfulfilled.

Being unhappy at work can make you sick and being happy at work can make you healthier. This sounds like an unlikely claim at first, but it’s perfectly true. Lancaster University and Manchester Business School performed a study in 2005 involving 250,000 employees, which found that low happiness at work is a risk factor for mental health problems, including emotional burn-out, low self-esteem, anxiety and depression. The report warned that just a small drop in job satisfaction could lead to burnout of considerable clinical importance. Mental stress symptoms like the ones found in the study also increase the risk of physical health issues including ulcers, heart problems and a weakened immune system.

So what is the answer? Well, realistically there is no magic formula; however, there are certainly measures that can be taken to address some of the health issues that occur. Learning to manage personal stress can help considerably, and a better understanding of what we can do to help ourselves is extremely important.

In today’s workplace, wellness is becoming an increasingly topical issue. With terms like stress-related illness and burnout becoming household words, many organisations are increasingly looking for ways to reduce stress and absenteeism.

Having spent the past few years conducting research across a wide range of organisations both in the UK and internationally, I am heartened to see some very responsible actions and transformations taking place. There are some excellent examples of organisations that actively promote healthy practices and raise awareness by providing programmes within the workplace to encourage healthier behaviours.

While some organisations take a more proactive approach to looking after the wellness of their people, individuals also need to be prepared to take more responsibility for themselves. It is not about massive transformations or an unrealistic metamorphosis. It is about an appreciation of the little things that we can do in our everyday lives to improve and balance our overall health. By tackling the little things, which may seem insignificant in isolation, we can stop these mounting up until they become something that we cannot cope with.

One of my key observations is that Workplace Wellness is about taking a holistic approach. It is not really enough to be physically fit and healthy in isolation of other elements that affect you.

These involve your attitude to your work, your communication skills, how you manage personal stress, improvements that you can contribute to your work environment and being aware of how you can set goals and take personal action.

Attitude

Positive thinking is the key to happiness and health and pretty much dictates the way we go about our work and live our lives in general. A few years ago I found myself in a less-than-desirable work situation, doing a job I had no passion for and not really feeling much of a sense of pride and purpose. Clearly my relationship with positivity was somewhat challenged. When I drove to work I used to sit at the traffic lights and will them to go from amber to red so that I would have a few more moments before I had to go into work. It was not a great position to be in and made me really examine what was important in order to manifest the best attitude to work.

The essence of a happy job is to work with what is important to you, the things in life that really attract you, then chart and celebrate your successes and identify how you do well by encouraging feedback on how to do even better. The positive thinker who is unhappy at work takes action to improve things.

If you feel negative about your job, try to be more involved, rather than less. The more actively you contribute, the more control you will have.

A good way to realistically assess your happiness at work is to ask yourself the following key questions:

• Do I know what is expected of me at work?
• Do I have the materials and equipment I need to do my work right?
• In the last seven days, have I received recognition or praise for good work?
• Does my immediate manager, or someone at work, care about me as a person?
• Is there someone at work who encourages my development?
• At work, do my opinions seem to count?
• Do I truly support the mission/purpose of my company?
• Are my co-workers committed to doing quality work?
• Do I have opportunities at work to learn and grow?

If you have answered no to any of these questions it is important that you take responsibility and challenge why? Ask yourself whether you are doing your very best. Challenge your views. Ask for feedback and have the courage to give feedback to your manager. A ‘shut up and put up’ attitude won’t make things any better and you will just end up remaining unhappy and affecting others.

to beat the blues, refuse the snooze on work days—get up and get going

» The Four P Principle

My own experience highlights to me that there are four key factors that truly affect happiness and productivity at work:

Pride: Pride is about self-dignity. Pride prevents you from doing just enough to get by. Give your work your very best shot and nothing less.

Passion: Just a simple plain “interest” in any work you choose isn’t enough. An enthusiasm and passion for all things worth doing is the key to being motivated and happy.

Purpose: In order to generate that passion, it is important to believe in what you do and have clear goals.

Positivity: Approach everything you do with a positive attitude and see challenges as opportunities.

» How to work wonders with your attitude

• 

  Take personal responsibility for everything you think, feel and do. The antidote for negativity is that you accept complete responsibility for your situation. The very act of taking responsibility short-circuits and cancels out any negative emotion that you may trigger. By embracing responsibility, we reap many rewards. The successes brought by this attitude act as a foundation for self-respect, pride and confidence. Responsibility breeds competence and power. By living up to our promises and obligations, we win the trust of others. Once we are seen as trustworthy, people will willingly work with us for our mutual gain.

• Refuse the snooze on work days. The first and most important thing is to be aware that you are the first person that you speak to when you wake up. Your little internal voice will wake you up and tell you how you feel. My advice here is to listen to it and challenge it.
  This is also the most powerful time of the day and it is really important to refuse the snooze! Another five minutes under the duvet will not help; actually it will probably just make it worse, giving you more time to fester. My advice is to get up and get going. I am well aware of how challenging that can be; however it is the absolute key to beating the blues.
• Make sure that your internal voice is having a positive chat with you. The more attention you pay to what you are feeding your subconscious, the more chance you will have to develop that all important positive attitude.
• Develop a positive vocabulary. There is a very interesting relationship between vocabulary and attitude. When you describe an emotional state or use words to express an emotion directly, you reinforce that emotion. If, for example, you say, “Damn!” when you make a mistake, you reinforce the anger you feel about the mistake. If instead however you say “Oops!” you’re conveying to your subconscious mind that the mistake was minor, something not worth getting too excited about. Modifying your vocabulary is one way to reduce the number of times you experience strong stressful emotions like anger.
• Look for the opportunity, not the obstacle. Thinking positively is not about putting your head in the sand; nor is it about being unrealistic. A positive attitude recognises the negative aspects of a situation, however chooses to focus instead on the hope and opportunity available. This releases you from getting locked in a paralysing loop of bad feeling and allows you to move quickly to take action and solve difficulties.
• Try not to infect others with your NAGs [Negative Attitude Germs]. I have been lucky enough to work with and meet some highly successful and inspiring people. What sets them aside and makes them special is their ability to turn a potentially negative thought into a positive one. They are also acutely aware of their attitude and how it affects others around them. They take responsibility for their NAGs—Negative Attitude Germs!
• Try not to should on yourself! We do not do ourselves any favours by using terms like ‘should have’, ‘would have’ or ‘could have’; in fact you could quite easily eliminate those phrases from your vocabulary. Retrospective regret is a waste of life because you can’t turn the clocks back and you can’t change what has happened. So my advice is don’t should on yourself. Turn the experience around, learn from it and think about what you will do better as a result next time.
• Avoid comparing yourself to others. There is a wonderful poem called Desiderata written by Max Ehrmann. It is a masterpiece and makes a wonderful creed for life. This extract sums up what happens if you become too preoccupied with other people:

If you compare yourself with others, you may become vain or bitter, for always there will be greater and lesser persons than yourself.

Enjoy your achievements as well as your plans. Keep interested in your own career, however humble; it is a real possession in the changing fortunes of time.

• Be a radiator, not a drain. Some people you meet are like drains: negative, listless doom goblins and when we come into contact with them they drain us of energy. They like to tell you about negative news and when you ask them how they are, they will respond with their shoulders slumped, eyelids drooped, “Well you know … I feel really … bad!” and then they will give you a graphic blow-by-blow account of all their woes and feelings of impending doom!

Other people, however, are like radiators—full of warmth and vitality. We feel positively energised by them. They appear bright and radiant, look you in the eye and when you ask them how they are, they smile and tell you something positive.

» How to be a radiator

• Walk tall irrespective of your height.
• Look people in the eyes when you talk to them.
• Take pride in your appearance.
• Empathise with other people.
• See the glass half full, NOT half empty.
• Feed your dinner table of emotions positive thoughts. Imagine you are hosting a dinner party for all your emotions and they are sitting around the dinner table hungrily waiting to be fed. All the usual suspects are there like fear, anger, jealousy, happiness, optimism, joy and an assortment of the good, the bad and the downright ugly. You are there as the host of the dinner party and you can choose which emotion you want to feed.
  In the same way, by choosing what you think, you can starve the negative emotions and feed up and boost the health of the positive ones. You are in fact the nutritionist of your soul. What a great concept! Positive thinking is a habit anyone can adopt with some practice, irrespective of their background, education and experience.
• Turn problems into opportunities. I was delighted to find that a new word has been introduced into our vocabulary called Probortunity. This inclusive word combines problem and opportunity to describe something you want to improve and change for the better.
• Get rid of your NITs [Negative Inhibiting Thoughts]! We are at times our own worst enemy and the biggest crime that we commit towards our self is the inhibitors and excuses we create.
• Make sure that you have balance in your life. Finding balance is sometimes elusive, as we struggle to meet the pressures and challenges that are ever-present in modern society. However, there are key physiological, psychological and indeed spiritual requirements that are necessary in order for us to be fulfilled.
  It would be interesting now for you to take time to consider how you define personal success and how this differs from the kind of achievement that you feel is expected of you. Self-definement is key in order for us to feel a sense of robust self-esteem and the courage to explore our own potential.
• Use SUMO—shut up and move on. When you have some negative nagging feeling that you cannot do anything about and you are allowing it to run out of control like a rat in a maze in your mind, literally tell yourself to let it go and move forward.
  You will be amazed at how liberating this simple action can be and at the relief to others around you when you let it go and move on to focus on something more positive and constructive.
• Be positive when you respond to other people. Creating good working relationships is so important; speak well about others and congratulate their successes, even when you lose out. Take responsibility for errors, rather than shifting the blame.
  Be a positive force—celebrate when things go well and offer support when things don’t go so well. Come to work with a smile and keep smiling even when you are under pressure. Be enthusiastic rather than negative and critical about your employers or your work.

Exercise+Nutrition

In the UK alone people consume over one billion pounds worth of ready-made meals per year and spend three billion pounds on fast foods. Ironically enough, they then spend over two million pounds on diet products!

Six out of 10 people are now considered to be obese with an increasing amount of illness linked to poor nutrition and bad eating habits. Our life style is becoming more and more sedentary with people taking less than the recommended amount of exercise of thirty minutes a day. Please don’t think for one minute that I am going to take the moral high ground here. I have certainly been there myself and have on occasions treated my body more like an amusement arcade than a temple.

I have learnt, however, through experience and raised awareness that a healthy body equals a healthy mind and, personally, I have found that the health benefits—increased energy and general feel-good factor—have made a significant difference. Mental and physical health work hand-in-hand and one does not effectively work without the support of the other.

Understanding ourselves and what works best for us is the first step to better health and personal performance. There are however some key aspects of exercise and nutrition that are fundamental to all of us.

» Exercise

Almost every function in our bodies depends partly on exercise for its optimum function—our digestion and elimination, our lungs and breathing, our heart and cardiovascular system and not least of all our weight management.

Remember too that exercise helps you to make a positive investment for your future. While we worry about our pensions and make provision materially, do we also consider whether we are going to be healthy and active enough in later life to enjoy our retirement? We are living longer these days—therefore our long term health is an increasingly concerning issue. You may not have a have an outrageously excessive diet; however, if you are not moving, you will put on weight.

Get walking: It’s free and even better when using nature’s gym—the great outdoors. Walking is essential for your health. It exercises virtually all your muscle groups, with all the major muscles being used at the same time, providing you aim to walk at a brisk pace and swing your arms to help propel you along. Recently, I have discovered the wonders of a pedometer—a small device that you can clip onto your waist band to measure the amount of steps you achieve each day. Wearing your pedometer to work will act as an additional incentive to keep you moving about. You can set yourself a specific number of steps that you would like to achieve at work. Encouraging your colleagues to wear one too will promote energy levels.

How to exercise at work

• Take the stairs, when you can, instead of the lift.
• If you drive to work, park some distance from the entrance door.
• Cycle to work in good weather if you live close enough.
• Walk around the office when you can.
• Sit on an exercise ball instead of a chair.
• Set an alarm to go off every hour to remind you to stand up and move.
• Use a pedometer and keep track of how many steps you take.
• Deliver documents or messages to co-workers in person rather than by email.
• Get a headset for your phone so you can move around while you talk.

Be creative. Any movement is better than none. Adding short bouts of exercise throughout the day will help you burn more calories and will also reduce stress. Stretching at your desk and standing up when you answer the phone is also positive practice. Any kind of exercise and movement that you can do through the day will be helpful in keeping you active and energised.

» Nutrition

No matter who you are or where you live, the very fact that you are alive depends on you eating and keeping hydrated. You are essentially what you eat. Each human being is made up of roughly 63 per cent water, 22 per cent protein, 13 per cent fat and 2 per cent minerals and vitamins. Every single molecule comes from the food you eat and the water you drink. Eating the highest quality food in the right quantities helps you to achieve your highest potential for health, vitality and freedom from disease.

How to eat healthy at work

• Cook a bigger amount on a Sunday, such as veggies and pasta, or chicken and brown rice, and freeze portions to take to work with you for lunch.
• Don’t skip breakfast! Breakfast kick-starts your metabolism and it’s also healthier to eat larger meals earlier in the day because you’ll burn them off when you’re running around the office.
• If you don’t have time before work, bring low-fat yogurt [which usually has less sugar than non-fat] and a banana to eat first thing.
• Stock your desk area with healthy snacks, so an apple or some raisins are always within reach.
• Find the healthiest versions of the snacks you love and bring them to work.
• Try one new fruit or vegetable per week. There are plenty of new fruits and vegetables out there for you to try.
• Don’t completely cut out carbohydrates and fat. Healthy fats, such as those found in nuts [also useful for snacking], and whole grains give you the energy you need to get through the day.
• Keep portion size in mind. If you visit the sandwich shop at lunchtime, buy half of a sandwich, or split something with a friend.
• Hosting a meeting? Bring some healthy snacks, instead of the usual cakes, biscuits and pastries. Provide fruits and nuts.
• Always keep a supply of water handy. Most offices have water coolers, so bring a large glass or thermos or keep a water bottle nearby that you can refill.
• Do not eat at your desk. It’s a bad habit. Take a lunch break.

Communication

How many times have we experienced miscommunication through misunderstanding in the work place that has either led to time wasting, deadlines not being met or even conflict?

Poor communication in the workplace can lead to a culture of bitching, back stabbing and blame, which in turn can also affect our stress levels, especially when we don’t understand something or feel that we have been misled. It can also have a very positive effect on morale when it works well and motivates individuals to want to come into work and do a great job.

Positive communication is important in the workplace to create a happy working environment. We all have responsibility for the way that we come into work.

It is easy to blame everyone else and everything else for anything that you may feel. It is also easy to let other people get on your nerves and wind you up, but only if you let them. However, if you take responsibility, and set a positive example, it will be a positive step in the right direction of working wonders with communication at work.

» How to work wonders with communication

• Be a radiator and communicate positively.
• Be self-aware and emotionally intelligent.
• Understand your communication style.
• Appreciate that other people have different strengths and weaknesses.
• Be supportive to those around you.
• Use humour appropriately in the workplace.
• Respect and celebrate diversity.
• Actively listen and focus.
• Two ears, one mouth—use them in that quantity.
• Be an assertive communicator.
• Choose win-win outcomes.
• If in doubt, check your understanding.
• Encourage feedback about your communication.
• Use positive non-verbal communication.
• Smile – it is the universal currency in communication.

Stress Management

A little bit of pressure can be productive, give you motivation, and help you to perform better at something. However, too much pressure or prolonged pressure can lead to stress, which is unhealthy for the mind and body. Everyone reacts differently to stress, and some people may have a higher threshold than others. Too much stress often leads to physical, mental and emotional problems.

In our fast-paced society, the term stress-related burnout seems to almost go with the territory. It certainly seems to be an ever-present reality. Just-in-time development, instantaneous information from around the world, mobile communication and a whole swarm of other progressive technologies are a great benefit. However, in conjunction, these reap earlier deadlines and increased pressure.

» Stress triggers

Many factors can trigger stress according to the National Health Service. These are some of the key triggers:

• Work issues.
• Money matters.
• Relationships.
• Family problems.
• Moving house.
• Bereavement.

» Stress symptoms

Stress affects different people in different ways, and everyone has a different method of dealing with it. The chemicals that are released by your body as a result of stress can build up over time and cause various mental and physical symptoms.

Mental Symptoms

• Anger.
• Depression.
• Anxiety.
• Changes in behaviour.
• Food cravings.
• Lack of appetite.
• Frequent crying.
• Difficulty sleeping.
• Feeling tired.
• Difficulty concentrating.

The chemicals released by your body as a result of stress can build up over time and cause various symptoms

Physical Symptoms

• Chest pains.
• Constipation or diarrhoea.
• Cramps or muscle spasms.
• Dizziness.
• Fainting spells.
• Nail biting.
• Nervous twitches.
• Pins and needles.
• Feeling restless.
• A tendency to sweat.
• Sexual difficulties such as erectile dysfunction or a loss of sexual desire.
• Breathlessness.
• Muscular aches.
• Difficulty sleeping.

If you have been experiencing some of these symptoms for a long period of time you are at risk of developing high blood pressure which can lead to heart attacks and stroke.

Experiencing even one or two of these symptoms can make you feel frustrated or anxious. This can be a vicious circle—for example, you want to avoid stress but symptoms such as frequent crying or nervous twitching can make you feel annoyed with yourself and even more stressed.

» How to work wonders with stress

• 

  Understand your stress trigger.

• Take proactive steps to address stress before it happens.
• Use breathing and relaxation techniques.
• Reduce caffeine. Research has indicated that caffeine increases the secretion of stress hormones like adrenaline, so if you are already secreting higher stress hormones, caffeine will boost it even higher and exacerbate stress/anxiety or depression even further than it already is. By eventually cutting caffeine you will lower your stress hormone levels and therefore reduce stress, anxiety and depression.
• Reduce alcohol. Alcohol, when consumed in large amounts, stimulates the hypothalamus, adrenal and pituitary glands and one result of this is an increased level of both cortisol and adrenaline within the body. But both play a significant role in reinforcing the symptoms of stress.
• Quit smoking. Contrary to popular belief, smoking does not help to combat stress. In fact, it can make stress worse and it causes damage to your body.
• Eat a well balanced diet. It is essential, both to avoid direct physical stress caused to the brain and nervous system, and to reduce stress susceptibility resulting from poor health.

Environment

It makes sense that people who are happy within their working environment will work far more effectively and happily than those who are uncomfortable. Your work environment can also have a big impact on your stress levels. Creating an environment that is comfortable and stimulating and conducive to both physical and psychological wellbeing is so important. This will contribute significantly to that all important ‘feel good factor’ at work.

» Make your workplace physically better

Noise can be the cause of irreversible hearing damage and also lead to increased levels of stress. Noise is normally caused by loud machines so, when buying any new plant or machinery, remember to check the noise emission levels.

Take responsibility to keep your work area tidy. Always put things back where you found them. Clear up if you make a drink and be as tidy as possible. You will feel so much better and it is also much more considerate to those around you.

Visual images at work can really work well in raising morale. Positive pictures with happy faces and beautiful scenery can help to promote a good atmosphere.

Studies have shown that music in the workplace promotes positive mood, sense of team, improves alertness and can lessen the event of accidents. Obviously this needs to be appropriate as, in some work environments it would be completely unsuitable. The mood and style should fit the business.

Experts suggest all-instrumental soundtracks so that workers don’t become distracted by the lyrics. It is important to remember that your behaviour in the workplace is part of what makes the environment a good place to be. If everyone at work is happy and positive and friendly then the chances are it is going to be a much better place to be. Laughter, for example, can be a very positive environment enhancer.

» How to create a happy atmosphere at work

Make Friends

“Do you have a best friend at work?” Liking and enjoying your co-workers are hallmarks of a positive, happy work experience. Take time to get to know them. You might actually like and enjoy them. Your network provides support, resources, sharing and caring.

Take charge of your personal development

You have the most to gain from growing—and the most to lose, if you stand still. Take charge of your own growth.
Ask for specific and meaningful help from your boss, but march to the music of your personally developed plan and goals. Learning with others can also create a great team environment.

Take responsibility for knowing what is happening at work

Seek out the information you need to work effectively. Develop an information network and use it. Assertively request a weekly meeting with your boss and ask questions to learn. You are in charge of the information you receive.

Choose to be happy at work

Happiness is largely a choice. I can hear many of you arguing with me, but it’s true. You can choose to be happy at work. I wish all of you had the best employer in the world, however you may not. Nevertheless, thinking positively about your work and dwelling on the aspects of your work you like will help hugely. Don’t get embroiled in critical behaviour and whinging. We can all find a wealth of things to complain about if we look hard enough. Find co-workers you like and enjoy and spend your time with them. Your choices at work largely define your experience. You can choose to be happy at work.

In today’s workplace, wellness is becoming an increasingly topical issue. It is, nevertheless, important to be realistic about the extent to which organisations can support individuals and a sense of personal responsibility is essential. Work is what YOU make it and it is your attitude and approach that will have the most significant effect.

Excerpted with permission from How to Work Wonders by Liggy Webb; published by Grosvenor House Publishing Ltd.

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